The Ultimate Guide to the Best Places to Buy Alcohol for Your Wedding
When you’re planning your wedding, alcohol isn’t just another detail—it’s a big part of the celebration. From the champagne toast to the signature cocktails, the drinks you serve can set the tone for your entire event. But let’s be honest, weddings can get pricey fast, and alcohol often takes up a significant chunk of your budget. Choosing the best place to buy alcohol for your wedding can save you money, stress, and ensure your guests have a fantastic time. This guide will walk you through everything you need to know, from estimating quantities to picking the perfect vendor, all while keeping your budget and sanity intact.
Understanding Your Wedding Alcohol Needs
Before you start shopping, it’s crucial to figure out exactly how much alcohol you’ll need. The last thing you want is to run out mid-party or end up with dozens of unopened bottles.
Estimating Quantities
As a general rule, plan for one drink per guest per hour. If you’re hosting 100 guests for a five-hour reception, that’s around 500 drinks. Of course, this varies depending on your crowd—if your friends are known party animals, you might want to bump that number up a bit.
Choosing Types of Alcohol
Most weddings offer a mix of beer, wine, champagne, and spirits. Consider your guests’ preferences and dietary restrictions. Offering a signature cocktail or two can simplify your bar menu and add a personalized touch. Don’t forget to check your venue’s alcohol policies—some places have strict rules about bringing your own booze, corkage fees, or require licensed bartenders.
Buying vs. Catering: Pros and Cons
Deciding whether to buy your own alcohol or go through a caterer or venue can be tricky. Here’s a quick breakdown:
Pros of Buying Your Own Alcohol
Cost savings—buying in bulk can significantly reduce your expenses.
Control over selection and quality.
Cons of Buying Your Own Alcohol
Logistics—transporting, storing, and serving can be challenging.
Liability—you’re responsible for ensuring guests drink responsibly.
If you’re comfortable handling logistics and want to save money, buying your own alcohol makes sense. Otherwise, catering might be the easier route.
Best Places to Buy Alcohol for Your Wedding
Warehouse Clubs (Costco, Sam’s Club, BJ’s)
Warehouse clubs offer unbeatable bulk pricing, making them a popular choice for weddings. Costco, for example, is known for its affordable wines and spirits. Plus, many warehouse clubs have generous return policies for unopened bottles, so you won’t be stuck with excess booze. Just remember, you’ll need a membership to shop here, but the savings usually outweigh the membership fee.
Local Liquor Stores
Local liquor stores often provide personalized service and expert recommendations. Many offer discounts on bulk orders and may even deliver directly to your venue. Building a relationship with your local store can also mean more flexibility with returns and exchanges. It’s worth checking out a few local shops to compare prices and services.
Online Alcohol Retailers (Drizly, Total Wine, Wine.com)
Buying alcohol online is incredibly convenient, especially if you’re short on time. Websites like Drizly and Total Wine offer extensive selections and allow you to easily compare prices. Keep in mind shipping restrictions and delivery timelines—order well in advance to avoid last-minute stress.
Wineries, Breweries, and Distilleries
If you’re looking for something unique or local, consider purchasing directly from wineries, breweries, or distilleries. Many offer custom labeling or special wedding packages, adding a personal touch to your celebration. Plus, you’ll be supporting local businesses, which is always a nice bonus.
State-Run Liquor Stores
Depending on your state, you might have access to state-run liquor stores. While selection can sometimes be limited, pricing is often regulated, meaning you won’t have to worry about inflated costs. Be sure to place your order in advance to ensure availability.
Tips for Saving Money on Wedding Alcohol
Buy in bulk and watch for sales—many stores offer seasonal discounts.
Opt for budget-friendly yet high-quality brands—ask store employees for recommendations.
Consider offering a limited bar (beer, wine, and a signature cocktail) instead of a full open bar.
Create signature cocktails to reduce the variety of spirits needed.
Legal Considerations and Permits
Before you stock up, make sure you’re aware of local alcohol laws and permit requirements. Some venues require special permits or liability insurance if you’re providing your own alcohol. Hiring licensed bartenders can also help ensure responsible service and age verification, keeping your event safe and worry-free.
Logistics: Storage, Transport, and Serving
Once you’ve purchased your alcohol, you’ll need a plan for storage and transportation. Alcohol should be stored in a cool, dry place until the event. Consider renting refrigeration units or coolers if your venue doesn’t provide them. Hiring professional bartenders can simplify serving and ensure drinks are prepared safely and efficiently. Don’t forget to arrange for glassware and bar equipment rentals if your venue doesn’t supply them.
Return Policies and Leftover Alcohol
When choosing where to buy your alcohol, ask about return policies. Stores like Costco and many local liquor stores often allow returns of unopened bottles. If you end up with leftovers, consider gifting bottles to your wedding party, donating to charity events, or saving them for future gatherings.
Making Your Wedding Bar Memorable and Stress-Free
Choosing the best place to buy alcohol for your wedding doesn’t have to be overwhelming. By planning ahead, comparing options, and understanding your needs, you can create a memorable bar experience without breaking the bank. Remember, the goal is to celebrate your special day surrounded by friends, family, and great drinks—so cheers to smart planning and a fantastic wedding!